Onboarding Made Easy: The Secret to Quickly and Effectively Onboarding New Employees

Employee Onboarding

Though it’s often seen as a time-consuming or costly process, onboarding new employees is extremely important – and can all too often be overlooked. A 2013 survey by CandE found that almost half of prospective employees evaluate a company’s initial materials to assess whether or not the employer is a good cultural and personal fit.

 Independent research has found that onboarding a new employee – whether teaching them about culture, processes, knowledge bases or reporting structures –  can cost a company up to 30 percent of that new hire’s annual salary.  Luckily, research has shown that having a centralized process to bring new talent into a company can help prevent turnover in a quarter of all new hires. Considering that it costs companies an average of $11,000 to fill vacancies, it warrants giving your current onboarding process a good, hard look.

Depending on who your new hires are, Millennials and seasoned workers alike, and the culture of your company, you can face a variety of challenges when onboarding new employees. Common obstacles include:

  •       Navigating a new workplace culture
  •       Making sense of scattered intellectual property and company knowledge base
  •       Dealing with a lack of clarity in company processes and directives
  •       Conducting communication and training that isn’t interactive or engaging

Thankfully, there’s an easy-to-employ solution to make onboarding new employees a breeze while setting the right tone for newcomers – an enterprise social collaboration platform.

One-stop shop

This solution is not only a great way to streamline and consolidate workflows, it also gives any organization a single, centralized location to store and share all pertinent company files and information: new employee forms, training documents and other onboarding materials, company background materials, project history briefs and more. 

Ask and you shall find

With an enterprise social collaboration platform in your toolkit, you can save hours that are typically wasted searching for scattered documents and materials to help get a new employee up to speed. Imagine an all-in-one location where any employee has the ability to easily search for information by keyword in specific ‘spaces,’ blogs and wikis – all arranged by topic or department. Getting a newbie caught up on everything your company is about suddenly becomes much easier when everything is intelligently searchable and filed away in one place.

Hello, my name is

Additionally, figuring out who knows what within an organization is no easy task for newcomers. With an enterprise social collaboration platform, new employees can conduct quick searches for coworkers, or more specifically, surrounding a topic or project they’re working on in order to see which resources within the company have the knowledge to assist them with specific tasks.

Culture is key

But perhaps the greatest benefit of using enterprise social collaboration to onboard new employees is that it sets the tone of your company culture while sending a clear message about how your organization works. Enterprise social collaboration is all about optimizing productivity and workflows while simultaneously empowering every employee to have a voice. Introducing new employees to your workplace through a platform that’s driven by social collaboration says, “We welcome your input here and believe we are better and more innovative when we work together, rather than apart.” This type of culture is appealing to potential new hires, especially Millenials, and helps to build a transparent workplace environment where anyone can thrive.

When you start communicating your company culture, values and way of working from day one of onboarding through a social collaboration platform, it ensures that you all start off on the same page – and the right foot – so your onboarding process is smoothly as possible!