Simplify Employee Onboarding with a Social Intranet


When most people think about starting a new job, they’re reminded of long training sessions full of boring PowerPoint presentations and extensive paperwork. Despite the non-glamorous task of onboarding new employees, it’s not only a necessary part of running a business – it’s critical to your success as a company and employee engagement. 


Did you know that each time a company onboards a new employee, it costs them about 30 percent of that new hire’s annual salary? This makes employee retention (and reducing the number of times you onboard new employees) paramount to improving your bottom line. A good onboarding process, in fact, could help prevent early turnover for as many as 1 in 4 new hires.

It’s an often-overlooked tool in this area, but a social intranet can be incredibly helpful in establishing an effective and beneficial onboarding system. 

Keeping It Together

A great onboarding program should never be something that weighs down your organization. If it’s an inefficient process that creates a huge drain on resources, then you should probably reconsider your approach. Onboarding certainly has elements that can make it cumbersome and resource-intensive. The paperwork, new forms and background briefing necessary require a lot of time, energy and organization. 

Using a social intranet to help manage these components will help HR consolidate relevant materials and organize and store them in a single, easily searchable location. It’s estimated that the average employee wastes 16% of their time searching for information and documents, and HR is no exception. Make your job easier by keeping everything together so it’s easy to find and access.


Empowering Employees

Another great benefit of managing your onboarding process via a social intranet is  these platforms provide employees a structured way to seek out subject matter experts. Onboarding is a scary time for new employees. They want to jump feet-first into the work and provide value right off the bat, but knowing exactly where to start at a new company can be intimidating. Social intranets help put new employees on equal footing by enabling them to track down information through intelligent search and identify the right people to talk to about certain projects –or the best place to grab lunch. 

Creating Community and a Social Environment

Working in a more social environment is especially important for Millennials, who will soon make up the majority of the workforce. This demographic has embraced social platforms in their personal lives (think Facebook, Instagram, Twitter and Snapchat), and they seek out the same user experience on a professional level.

With social elements like video chat, instant messaging, newsfeeds, group forums and document collaboration, an onboarding process that includes a social intranet helps establish a sense of community by connecting with them others in the company, no matter where they’re located. Why is this important? It’s been shown that employees who feel a sense of camaraderie and friendship at work are more engaged, and therefore more productive and innovative.


If onboarding in your company requires extensive workflow charts, you might want to reconsider your HR department’s process. The Aberdeen Group, found that organizations with “structured onboarding programs enjoy a 60% year-over-year improvement in revenue per full-time employee.” Unfortunately, it can be difficult to identify the changes necessary to help HR operate efficiently, set corporate culture and retain employees. Luckily, social intranets are a cost-effective, accessible way to ensure your onboarding is on-par with new employee expectations.

Give Incentive a try for free with a 45-day trial to see how you can streamline and simplify your onboarding process.

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