Most organizations feel overwhelmed by the amount of internal email messages that flood the inbox every day; messages that to some extent should be important but risk being nothing but time-consuming and annoying.
We do tend to get a good dose of spam every day too - and invitations and newsletters and the such; but most time-consuming of all e-mail messages are those you receive from your fellow coworkers. Not because they're not important - but because its contents might not be relevant to you, but you stll receive it. And the reply. And the reply after that. And the thread gets longer and longer - and still does not concern you.
Worse still...there is no way for you to get out of the loop. If someone wants you to get their email, you'll get it.
Such internal emailing is as inefficient as it is common. Sending an email is free, it does not require any postal charges and the notion is that it's better to include someone than not.
Nobody feels excited about going through one's inbox anymore. Nobody responds to the message "You've got mail" like in the movies from '98 anymore. Today we keep in touch through other means and channels and above all it should be mobile, nimble - and fast.
The only way to get out of the internal emailing loop is to not open it in the first place, and here are a few tips:
Propose "Email-Free Mondays" - and expand it later on to Fridays.
Stop using your inbox as your To Do-list; it's both conterproductive and stressful.
Deploy a social intranet or at least some kind of stream with comments, rather than email lists.
Feel free to get back and tell us how it worked out for you. Good Luck!
Photographer: Jesper Berg
Incentive is a leading provider of a complete, socially powered enterprise collaboration platform for mid-market organizations and enterprise teams that want to achieve improved profitability, increased efficiency and accelerated business results. With an easy-to-use interface, Incentive’s platform enables businesses to capture, collaborate and secure knowledge all in one place by tapping the power of their employees – the collective brain trust – to be better, stronger and faster than their competitors. Designed for organizations using Microsoft apps, architecture and services, Incentive allows users to take advantage of existing workflow apps, storage systems, and document management tools such as SharePoint in one central location, with single sign on and intelligent search. Its features include wikis, blogs, micro blogging, document collaboration, file sharing, instant messaging, video conversations, social behavior UX and API-based platform for app development. Founded in 2008, Incentive has helped thousands of customers worldwide accelerate positive business outcomes through improved collaboration and communication. The company has headquarters in Los Angeles and Malmo, Sweden. For more information visit www.incentive-inc.com and follow on Twitter @IncentiveInc